Australia: Sanctions Notice

What is screened, and how often

The firm screens clients, beneficial owners, signatories, counterparties, borrowers, guarantors, vendors, portfolio companies and the people who direct them. Screening runs before a relationship opens, again whenever a list that binds the Australia entity changes, and across the whole client population every night. Designation changes load into the screening system within 24 hours of publication. Every outbound payment is screened before release, with no threshold below which a payment passes unchecked. Trade finance adds the vessel, its flag, its registered owner and the ports of loading and discharge, and a vessel that changes flag mid-tenor is screened again.

Which measures bind the local entity

Three sets of measures bind an entity: those made in its own jurisdiction, those it adopts from international designations, and those of the currency in which it settles, which across most of the network means the United States dollar.

Screening in Australia covers clients, beneficial owners, counterparties, portfolio companies and payments, run against the consolidated list maintained under the national autonomous sanctions regime and the statute that gives effect to international sanctions in Australia, together with the group consolidated list and the lists of the jurisdictions whose currencies settle a transaction. Agri-science and aquaculture positions are screened for export destinations and end-users, and the entity holds a sanctions permit wherever an activity requires one. New Zealand introductions from the Auckland desk are screened against New Zealand's own designations as well. Confirmed matches are frozen and reported to the national sanctions office within the statutory period and to the Group Head of Compliance the same day. No dealing, allocation or payment proceeds while a potential match is under review.

The consolidated group list maintained by the Group Financial Crime function is screened in addition to the local lists everywhere, so a name blocked anywhere in the network is blocked in Brisbane as well.

What happens when a name matches

A possible match stops a transaction rather than delaying it. A sanctions officer reviews the alert against identifiers and not against spelling alone. A match confirmed as true is frozen within four hours and reported at once to three named executives. A payment caught by a freeze is not returned to the sender. The freeze is reported by IGUAKO Capital Australia Pty Ltd to the competent authority within the period the local law sets, and Australia freezes join the frozen asset register, which is reconciled monthly against custody statements. Nothing leaves that register without a written release from compliance.

Ownership, licences and testing

A person who is not listed can still be caught by the rules on ownership and control, so the firm aggregates the holdings of listed persons across a structure before deciding whether a counterparty is in scope. Where a licence permits an otherwise prohibited dealing, its conditions are built into the payment system itself, so a payment outside them cannot be released by someone who has read the licence and formed a view. Twice a year the screening thresholds are tested by seeding 200 known names into the population and counting how many the system returns, and the Oceania desks sit inside that test on the same schedule as every other office.

The firm accepts that this standard costs it business. A counterparty that cannot be screened is not taken on. A structure whose ownership cannot be resolved to natural persons is refused, whatever the return on offer and whoever made the introduction.